We automate kits, access and NF-e. We integrate with HRIS and deliver on day 1. HR stays strategic, not operational.
Common problems companies face when onboarding new employees
New employees starting without their welcome materials creates a poor first impression.
Managing different suppliers for notebooks, tech accessories, and branded items wastes valuable HR time.
Not knowing if remote employees received their packages creates uncertainty and requires manual follow-up.
Spreadsheets, emails, and multiple approvals make the process slow and error-prone.
In practice, hands-off onboarding means HR stops triggering tasks and kits manually and starts orchestrating everything through a hands-off onboarding platform. Glim connects your HR system (Workday, SAP, TOTVS, Senior, BambooHR, among others) to automated onboarding kits: with each hire, the platform identifies the profile, creates the welcome kit order, issues NF-e, and triggers delivery without anyone having to "remember" to do it.
The team tracks in a dashboard who has already received the kit, who is in transit, and who had delivery issues — with simple alerts and indicators instead of chasing tracking codes.
How Glim solves each of these challenges
The welcome kit is a use case of our corporate store. The corporate online store for onboarding allows you to automate the entire employee welcome kit process, from catalog to delivery, without manual work.
Our 3-5 day SLA ensures kits arrive before day one. Set up automated triggers based on start dates.
Order complete kits—from branded notebooks to tech accessories—through a single platform with unified billing.
All items are produced on-demand. No dead stock, no waste. We produce only what's needed when needed.
Track every package with automated notifications. Know exactly when each kit is delivered.
Every kit comes with proper documentation. Automated NF-e with appropriate CFOP for tax compliance.
Understand how Glim's onboarding kits transform the new employee experience
Onboarding kits are personalized packages automatically delivered to new employees on their first day of work. They include notebooks, tech accessories, personalized gifts, and essential corporate materials for efficient integration.
Onboarding kits are complete welcome packages automatically delivered to new employees. They include everything from essential equipment (notebooks, tech accessories) to personalized gifts and corporate materials that strengthen the employer brand from day one.
Onboarding kits create a positive first impression, reduce the new employee's setup time, and reinforce organizational culture. With guaranteed delivery on day 1, they eliminate delays that impact productivity and satisfaction.
Our onboarding kits are automatically triggered when a new employee is added to HRIS or via spreadsheet. We produce on-demand, personalize by role/department, and deliver with real-time tracking and automated NF-e.
Each onboarding kit can be customized by role, department, or location. Developers receive notebooks and tech accessories, sales teams receive gifts and brand materials, executives receive premium kits. Everything configured automatically.
Our onboarding kits platform scales from 5 to 500+ new employees per month without losing quality or deadlines. On-demand production ensures that even during hiring peaks, everyone receives their onboarding kits on time.
Every onboarding kit delivered by Glim comes with automated NF-e, real-time tracking, and complete documentation for audit. You have full visibility of all onboarding kits delivered through the dashboard.
The corporate store is the operating system of the welcome kit
The welcome kit is not just a product - it's a use case of our corporate store. The corporate store platform allows you to automate the entire employee welcome kit process, from catalog to delivery, without manual work.
Pre-approved products in the corporate store, no need for manual quotes for each order.
Direct integration with your HR system automatically triggers orders when new employees are hired.
Define policies by role, department, or location. Control budgets and approvals through the corporate store.
Glim operates everything: on-demand production, national logistics, automated NF-e, and real-time tracking.
Simple 4-step process with multiple flexible ways to start
Workday, SAP, BambooHR, Senior, TOTVS
Shareable link sent to new employees
Voucher/coupon codes for redemption
Automatic access when employee authenticates
CSV upload/import for bulk onboarding
Choose between HRIS integration, link, code, SSO or spreadsheet
Set up kit options and approval rules
Activate automated triggers based on start dates
Monitor deliveries and gather feedback
All items are produced on-demand. No dead stock or waste. We produce only what's needed when needed.
Every kit comes with proper documentation. Automated NF-e with appropriate CFOP for tax compliance.
Reliable delivery to all Brazilian states. Multiple local suppliers for better lead times.
Set limits by role, department or location. Full control over spending.
Connect with Workday, SAP SuccessFactors, BambooHR, Senior or TOTVS for automatic synchronization.
Employees can access via link, code, SSO or directly through HRIS integration.
Track every delivery with automated notifications. Know exactly when each kit was delivered.
Digital onboarding platforms help with tasks, flows, and content, but they don’t send a laptop or a physical welcome kit. Companies that only sell custom onboarding kits deliver nice boxes, but they don’t integrate with your HRIS, don’t manage NF-e, and don’t guarantee delivery SLAs.
VeloraHR, Appical
Automate tasks, documents, and onboarding flows, but don’t handle physical kits or logistics.
Aliado, Tigre, Só Marcas
Deliver personalized kits, but without HRIS integration, automated NF-e, or real-time tracking.
HRIS + Kit + NF-e + Logistics
Integrates with your HR system, triggers the right kit, produces on-demand, delivers with tracking, and generates NF-e automatically.
Glim connects both ends: integrates with your HR system, triggers the right onboarding kit for each profile, and runs all logistics with automated NF-e and tracking. Your team doesn’t have to choose between software and a kit vendor — you get a complete automated onboarding, from employee record to welcome kit delivery.
Direct answers to your main questions about automated employee onboarding
An onboarding kit (or welcome kit) is the welcome package sent at the moment of entry — whether for new employees or new customers. For employees, it can include a notebook, t-shirt, water bottle, and branded materials; for customers, it can be a welcome kit with premium products and institutional materials. It matters because it sets the first impression: those who start with a complete kit and on-time delivery have 2x more engagement in the first 90 days. Glim automates this process — integrates with HRIS (for employees) or CRM (for customers), triggers orders, produces and delivers without manual operation.
Initial setup takes 7 to 10 business days. On day one, we do the kickoff and requirement alignment. In the following days, we configure the integration with your HRIS (if applicable), define kits and approval rules, and perform tests. Dedicated support throughout the process ensures you're ready to use quickly.
Yes! Glim natively integrates with Workday, SAP SuccessFactors, BambooHR, Senior, and TOTVS. When a new employee is added to your HRIS with a start date, the system automatically sends the data to Glim and triggers the onboarding process. If you use another system, we offer integration via RESTful API or CSV spreadsheet import.
Completely flexible! You can use shareable links sent via email, voucher/coupon codes distributed manually, SSO access when the employee authenticates, or simply upload a CSV spreadsheet with new hires. Glim offers multiple trigger methods to adapt to your process.
Cost varies based on items selected in the kit. We work with a complete catalog of premium products (notebooks, tech accessories, personalized gifts) with no minimum order. The platform has a fixed monthly fee, and 100% of that value becomes store credit. Consult our plans for specific values for your company.
Each delivered kit automatically comes with Electronic Invoice (NF-e) generated with appropriate CFOP for Brazilian fiscal compliance. Glim handles all necessary documentation, including delivery tracking and audit documentation. You receive all invoices in a centralized portal to facilitate accounting management.
Orders can be canceled or changed before production starts. Since we work with on-demand production (no pre-stock), we can cancel without additional costs if production hasn't started. After production has started, we evaluate case by case. Address changes can be made until shipping to transport.
Yes! Glim has national coverage with multiple local suppliers in all Brazilian states. We work with a network of strategic partners to ensure fast deliveries (3-5 business days) regardless of location. Each employee receives automatic tracking notifications and you have complete visibility of all deliveries in the dashboard.
Our SLA guarantees delivery in 3-5 business days, and we recommend configuring automatic triggers based on start dates with a safety margin. If something delays beyond expected, we take responsibility and work with immediate correction. In rare cases of delay, we offer express shipping at no additional cost to ensure the new employee's experience.
No! All items are produced on-demand when the order is generated. This means zero dead stock, zero waste, and zero worry about products expiring or becoming obsolete. We produce only what's needed when needed, ensuring each employee receives fresh and updated products.
You define budget limits by role, department, location, or individual employee. You can configure automatic approval rules for values below a limit or require manual approval for higher values. The system sends notifications to approvers when necessary and offers a complete dashboard with spending, delivery, and onboarding program ROI metrics.
Yes! You can create different kit templates: one for C-level executives, another for developers, another for sales team, etc. Each template can have specific items (for example, notebooks for tech, uniforms for operations, gifts for sales). The system automatically applies the correct template based on the employee's role in HRIS or the rule you define.
On-demand production scales automatically! There's no limit on kits per month - we can serve from 5 to 500+ new hires simultaneously. The platform automatically manages production and logistics capacity, ensuring that even in seasonal peaks everyone receives their kits within the promised timeframe.
An employee onboarding kit is a personalized welcome package automatically delivered on the first day of work. It includes essential equipment (notebooks, tech accessories), personalized gifts, and corporate materials that strengthen the employer brand. With Glim, the onboarding kit is automatically triggered via HRIS integration or spreadsheet, produced on-demand, and delivered with real-time tracking and automated NF-e.
To set up an employee welcome kit without it becoming operational chaos, you need three pillars: 1) Governed catalog in the corporate store with pre-approved products, 2) Complete automation via HRIS integration that automatically triggers orders, 3) Managed operation by Glim with on-demand production, national logistics, and fiscal compliance. This way, HR doesn't need to collect sizes via WhatsApp, correct addresses, or manage multiple suppliers - everything happens automatically.
The cost of a corporate welcome kit varies according to items selected in the corporate store catalog. Glim works with a complete catalog of premium products (notebooks, tech accessories, personalized gifts) with no minimum order. The platform has a fixed monthly fee, and 100% of that value becomes store credit. You define budget policies by role/department and control spending through the dashboard. Consult our plans for specific values for your company.
Buying a ready-made onboarding kit means one-off orders, multiple suppliers, manual management, and no governance. Operating via corporate store means always-available catalog, on-demand production, complete automation via HRIS, governance by role/department, real-time tracking, automated NF-e, and managed operation by Glim. The corporate store transforms the welcome kit from a one-off purchase into a continuous brand channel, with data and metrics for strategic decisions.
In-depth guides to deepen your knowledge on the topic.
Infinite catalog is power. Without friction, it becomes strategic choice; with friction, it becomes chaos. The welcome kit as a promise fulfilled on Day 1.
Take onboarding operations off the spreadsheet. With Glim, you gain predictability of inventory, cost, and experience while kits and shipments run 100% automated by team.
While HR packs kits and calls couriers, EX never becomes a priority. Glim solves the physical moments of the journey.
Simplify the new employee onboarding process with automated kits delivered before day one. Join companies that have already eliminated the chaos of multiple vendors.
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